Administrative Assistant – Senior Leadership Support

About the role

Join a leading Canadian institutional investment organization as an Administrative Assistant supporting senior leaders in a fast‑paced, hybrid environment. You will play a key role in ensuring smooth day‑to‑day operations for Managing Directors and other executives.

Key responsibilities

• Manage complex calendars and scheduling for senior stakeholders (Managing Director level).
• Coordinate domestic and international travel arrangements.
• Prepare and process expense reports and invoices.
• Provide proactive administrative support across multiple leaders.
• Act as a primary point of contact, maintaining professionalism with senior stakeholders.
• Support team coordination and collaborate with other administrative professionals.
• Handle confidential and sensitive information with discretion.
• Assist with ad‑hoc administrative tasks and special projects.
• Help streamline processes and improve administrative efficiency.

Required profile

• 2+ years of administrative experience, preferably supporting senior leadership.
• Strong organizational skills and ability to multitask effectively.
• High attention to detail and accuracy.
• Professional communication style and confident presence.
• Ability to work independently and take initiative.

Required skills

• Strong proficiency in Microsoft Outlook, Teams, and Office Suite.
• Experience managing calendars, booking travel, and handling expenses.

What we offer

• Competitive hourly compensation.
• Opportunity to work with a reputable and stable organization.
• Collaborative, supportive team environment.
• Exposure to senior leadership and cross‑functional teams.