Administrative Assistant – Office Support

About the role

The Administrative Assistant provides essential support to ensure smooth and efficient office operations within BMO Capital Markets. This role involves handling daily administrative tasks, coordinating communications, and assisting staff and leadership as needed.

Key responsibilities

• Manage day‑to‑day office operations for multiple professionals, including phone handling, visitor greeting, mail processing, and supply management.
• Coordinate meetings, appointments, and travel arrangements for staff or leadership.
• Prepare, edit, and proofread documents, presentations, spreadsheets, and reports.
• Maintain organized digital and physical filing systems.
• Serve as a point of contact between internal staff, clients, and external partners.
• Draft and respond to emails and other correspondence.
• Input and manage data accurately, maintaining databases, logs, and records.
• Organize logistics for team meetings, trainings, or small events, including agendas, materials, and minutes.
• Process invoices, track expenses, manage purchase orders, and support budgeting tasks.
• Assist with special projects and departmental requests as assigned.

Required profile

• 3‑5 years of experience in an administrative or professional support role.
• Post‑secondary degree in a related field is desirable.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Professionalism with strong customer service orientation.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency with Microsoft Office and common office software.

What we offer

• Base salary of $65,000 CAD per year.
• Health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans.
• Performance‑based incentives, discretionary bonuses, and additional perks.