Administrative Assistant, Maintenance (Temporary)

About the role

Elk Valley Resources (EVR), a steelmaking coal producer operating four mines in the Elk Valley of British Columbia, is hiring a temporary Administrative Assistant for its Maintenance department. Reporting to the General Supervisor, Maintenance, the role manages the department's clerical responsibilities. The position suits someone with strong organizational skills, attention to detail, adaptability and collaboration skills, and offers a compressed work week with alternating Fridays off.

Key responsibilities

• Complete day-to-day clerical duties such as data entry, filing, scanning, scheduling and month-end obligations, including assisting supervisors with general clerical and technical issues.
• Set up and track Purchase Journals and Work Orders through Microsoft AX.
• Liaise with the service desk for technical requests, DAXTI and on-boarding.
• Track employee and contractor vacation and time data, and track staff payroll via the Time Administrator Portal.
• Schedule and prepare monthly safety meeting presentations and action logs, and track KPIs for daily and weekly reports.
• Use 3M Connected Safety software to create documents and report on operations field audits.
• Perform other duties as required or assigned.

Required profile

• High school diploma or equivalent.
• Relevant technical training.
• At least three years of clerical experience in a fast-paced industrial environment.
• Familiarity with the Maintenance Work Order system, Training History and Microsoft Dynamics is preferred.
• Valid Class 5 driver's licence or equivalent.

Required skills

• Strong knowledge of Microsoft Office: Word, Excel, PowerPoint and SharePoint.
• Preferred: familiarity with the Maintenance Work Order system, Training History and Microsoft Dynamics.

What we offer

• Salary of 56,000 CAD per year, depending on experience, skills and competencies.
• Extended health benefits and a health spending account.
• Vacation allotment.