Administrative Assistant

About the role

The Administrative Assistant will provide dedicated support to senior executives at the Group Vice President level and assist the broader team as needed. Working in a fast‑paced hybrid environment, the role demands accuracy, confidentiality, and a high level of professionalism while delivering exceptional customer service.

Key responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Organise team meetings, town halls, leadership sessions and departmental events.
• Plan and execute team celebrations, holiday functions and other events.
• Prepare reports, presentations, invoices, correspondence, tables, charts and other documentation with high accuracy.
• Book meeting facilities, arrange equipment, refreshments and distribute pre‑meeting materials.
• Handle incoming inquiries, redirect requests and maintain organized filing systems.
• Collect and track data, conduct research, process expense reports and maintain records.
• Identify process‑improvement opportunities and recommend enhancements.

Required profile

• Strong verbal and written communication skills.
• Highly organized with meticulous attention to detail.
• Ability to work independently and manage multiple priorities.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams