Administrative Assistant II – Revenue Services

About the role

Provide confidential administrative support to the Director of Revenue Services, coordinating division activities and ensuring deadlines are met. The role involves handling a wide range of routine and non‑routine tasks in a fast‑paced municipal environment.

Key responsibilities

• Provide confidential administrative support to the Director, handling routine office matters and correspondence.
• Coordinate administrative activities, schedule appointments, arrange meetings, and manage travel and conference logistics.
• Prepare, proofread and draft correspondence, reports and Council documents, including minute taking.
• Process cheque requisitions, expense claims and monitor supplies and equipment.
• Maintain records for staff attendance, vacation, overtime and HR paperwork.
• Act as point of contact for internal and external inquiries and liaise with stakeholders.

Required profile

• Graduate from an Office Administration program or equivalent; a certificate in Business, Finance or Accounting is an asset.
• Minimum five years experience at a senior secretarial level with high accuracy in written communication.
• Ability to work independently on complex projects and mentor junior staff.
• Strong judgment, initiative and a pleasant manner when dealing with the public and agencies.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Visio
• PeopleSoft HR and Financials