Virtual Administrative Assistant

About the role

This remote position supports leadership and internal teams by handling scheduling, documentation, and workflow organization. The Virtual Administrative Assistant ensures smooth day‑to‑day operations in a fast‑paced virtual environment, contributing directly to operational efficiency.

Key responsibilities

• Provide high‑level administrative support including research, report preparation, memo drafting, and correspondence management.
• Manage calendars, appointments, meetings, conference calls and scheduling logistics using Google Workspace.
• Coordinate internal and external meetings, preparing agendas, presentations and supporting materials.
• Support special projects and initiatives, ensuring timely execution and follow‑up.
• Maintain and organize digital filing systems with accuracy, accessibility and confidentiality.
• Handle client, partner and internal communications via email and phone professionally.
• Monitor office and digital operational tools, liaising with vendors or support teams as needed.
• Identify efficiency gaps and recommend workflow enhancements.
• Perform light accounting and financial tracking tasks, including basic QuickBooks support.

Required profile

• College diploma required; Bachelor’s degree in Business Administration or related field preferred.
• Minimum 5 years experience in a virtual administrative or office support role.
• Strong written and verbal communication skills in English; bilingualism (English/French) is an asset.
• High attention to detail with strong organizational and multitasking abilities.
• Ability to maintain strict confidentiality while handling sensitive information.

Required skills

• Proficiency with Microsoft Office Suite.
• Proficiency with Google Workspace tools.
• Familiarity with QuickBooks or basic accounting support.