Staffing Clerk

About the role

The Staffing Clerk joins the Human Resources team to coordinate staff scheduling, manage replacements, and maintain accurate time‑card data. This role supports managers by ensuring coverage for vacations, sick leave, statutory holidays, overtime and other approved absences while adhering to collective agreements.

Key responsibilities

• Plans and coordinates replacement staff for vacations, sick leave, statutory holidays, overtime and other approved absences in consultation with managers and according to HR policies and collective agreements.
• Generates daily, weekly and monthly staff schedules, prepares shift schedules in line with collective agreements, and documents all changes on the master schedule.
• Enters and edits time‑card data in the scheduling system and ensures accurate record‑keeping.
• Communicates schedule changes to relevant departments and collaborates with HR and managers on staffing issues.
• Performs sundry duties such as filing and other tasks assigned by the Human Resources team.

Required profile

• Grade 12 education (Manitoba standards) with a business/administration certificate, degree or diploma, or equivalent combination of education and experience.
• At least two years of customer‑service experience in a professional setting and one year of experience in staff scheduling.
• Working knowledge of collective agreements applicable to Prairie Mountain Health contracts.
• Manitoba Class 5 driver’s licence (or equivalent) and access to a personal vehicle for service within Prairie Mountain Health.
• Demonstrated organizational, problem‑solving, decision‑making and flexibility skills, with the ability to work independently and maintain confidentiality.

Required skills

• Proficiency with Microsoft Outlook.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Access.
• Proficiency with Microsoft PowerPoint.
• Ability to use Internet applications and general information‑technology tools.