School Administrative Assistant

About the role

The School Administrative Assistant supports the principal and vice‑principal in managing daily school operations. Working on‑site, you will handle a mix of secretarial, accounting, and safety‑related tasks while maintaining confidentiality and professionalism.

Key responsibilities

• Prepare routine and confidential correspondence based on oral or written instructions.
• Maintain student records, generate reports for the school, district, and Ministry, and ensure data integrity.
• Assist with budgeting, accounting tasks, and purchasing of supplies under the principal’s direction.
• Implement and monitor student safety programs, including first aid, fire drills, crisis response, and WorkSafeBC expectations.
• Provide first‑alert response for accidents or dangerous situations and support staff and students as needed.
• Record employee absences accurately and manage mail distribution.
• Build positive relationships with students, parents, staff, and external stakeholders.
• Perform other job‑related duties as assigned.

Required profile

• Office Administration Certificate from a recognized post‑secondary institution.
• Accounting Certificate or equivalent coursework.
• Minimum two years of administrative assistant experience (considered an asset).
• Valid driver’s licence.
• Strong written and oral communication skills, discretion, and ability to work independently or as part of a team.
• Ability to handle interruptions, work in a busy environment, and maintain confidentiality.

Required skills