Receptionist

About the role

The Receptionist is the first point of contact for partners, visitors, and callers, ensuring a professional and welcoming experience while supporting daily office operations across multiple floors.

Key responsibilities

• Greet, register, and orient partners and visitors, issuing access cards according to security procedures.
• Answer internal and external phone calls, provide basic information, transfer calls, or take messages.
• Manage meeting‑room bookings via Outlook and resolve scheduling conflicts.
• Maintain visitor logs, HR and membership records, and archive documents online.
• Support conference‑center activities, including reservations, catering coordination, and room cleanliness checks.
• Assist the Facility Management team with coffee service orders, service tickets, and other ad‑hoc tasks.
• Provide coverage for two reception desks during breaks, lunches, vacations, or absences.

Required profile

• Strong organizational and multitasking abilities in a fast‑paced corporate environment.
• Excellent customer‑service orientation and teamwork skills.
• Bilingual proficiency in French and English, both spoken and written.
• Experience in business administration or similar front‑office roles is an asset.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Competitive salary range of $40,000–$75,000 CAD per year.
• Opportunity to work in a collaborative, ownership‑driven culture.
• Supportive environment with chances for professional growth.