Real Estate Coordinator

About the role

The Real Estate Coordinator supports the Real Estate Manager in delivering a full range of property services for County of Simcoe departments. This includes lease creation, negotiation, property acquisition, disposal, and expropriation activities across commercial, residential, and senior‑living assets.

Key responsibilities

• Create and renew commercial and residential leases, negotiating rates in line with market conditions and meeting critical deadlines.
• Maintain and report on the county’s real‑property and commercial‑lease databases, including life‑lease and affordable‑housing records.
• Assist in developing and updating real‑property policies, procedures, and related documentation.
• Coordinate surplus‑property disposals, preparing reports for Committee and Council approval.
• Conduct title searches using Teraview, GIS, and MPAC, and provide data to consultants and stakeholders.
• Work with municipal staff, solicitors, consultants, and brokers to finalize encroachment agreements, easements, and sale‑purchase transactions.
• Reconcile monthly rent payments and receivables, delivering financial summaries to the Real Estate Manager.
• Support expropriation processes, including documentation, plan ordering, deadline tracking, and settlement activities.
• Administer the life‑lease and assisted‑living program for seniors, handling deposits, rent calculations, and tenant communications.
• Provide administrative assistance for strategic land searches, arrange appraisals, surveys, and coordinate meetings with owners, consultants, and vendors.

Required profile

• Experience in real‑estate coordination or lease administration, preferably within a municipal or government setting.
• Understanding of property legislation, expropriation procedures, and lease‑related financial processes.
• Strong organizational abilities and capacity to manage multiple stakeholder relationships.
• Attention to detail and ability to meet regulated timelines.

Required skills

• Teraview software
• Geographic Information System (GIS) tools
• MPAC (Municipal Property Assessment Corporation) data handling