Project Management Assistant

About the role

EMS-Tech Inc., an engineering firm specializing in the design and supply of bulk material handling equipment, is seeking a detail-oriented Project Management Assistant to support its project managers. You will help organize tasks, documentation and communications so that complex, global engineering projects run smoothly. About 75% of your time will be spent on one major long-term project.

Key responsibilities

• Support and report to Project Managers on assigned projects, focusing about 75% of your time on one major long-term project.
• Prepare and maintain project spreadsheets, reports, correspondence and monthly management updates for the VP Projects using Microsoft Office.
• Help manage project schedules, tasks and deliverables as assigned by Project Managers and the VP Projects.
• Take part in project close-out activities and keep close-out documentation accurate.
• Attend internal and external meetings, take detailed notes and prepare summaries and action registers, then follow up on action items.
• Work with Quality, Engineering and QMS teams on real-time Lessons Learned reporting.
• Communicate with suppliers, customers and internal design teams, write correspondence and help edit technical reports.
• Perform additional duties as assigned by the Supervisor or VP Projects.

Required profile

• Post-secondary education in Office Administration/Project Management or equivalent.
• Strong communication skills and ability to collaborate with team members.
• Attention to detail.

Required skills

• Intermediate proficiency in MS Office (Word, Excel).
• Proficiency in MS Project and other software as needed.

What we offer

• Extended healthcare coverage including health, vision and dental.
• 5% employer-paid pension plan.
• Paid vacation plus 5 family responsibility days per year.
• Health care spending account and Employee Assistance Program.
• Career development opportunities, free onsite parking and travel opportunities.

To apply, use the company's careers page.