Project Administration Officer

About the role

The Project Administration Officer will support the planning, coordination and execution of administrative processes across the organization. This role ensures procedures are followed, deadlines are met, and compliance with relevant laws and policies.

Key responsibilities

• Implement and review new administrative procedures.
• Establish work priorities and ensure deadlines are met.
• Oversee office administrative activities and coordinate logistics for elections and projects.
• Act as liaison between staff and management on wellness and other issues.
• Prepare reports, invoices, memos, financial statements and manage contracts.
• Review purchase orders, budgets and financial reports for compliance.
• Participate in safety audits and ensure procedures meet legal requirements.
• Develop and maintain corporate cataloguing, records scheduling and disposal systems.

Required profile

• College or CEGEP diploma in Business Administration or a related field.
• 3 to 5 years of experience in project administration, purchasing or contract management.
• Excellent oral and written communication skills.
• Strong interpersonal abilities, integrity and a team‑player mindset.
• Ability to work independently, multitask and manage time effectively.

Required skills

• Microsoft Project
• Microsoft Excel
• Microsoft Office suite (Word, Outlook, PowerPoint)
• Project management software
• Database software

What we offer

• Competitive hourly wage (CAD 26‑38.40).
• Bonus and group insurance benefits.
• Deferred Profit Sharing Plan (DPSP).
• Free parking.