Professional Assistant

About the role

The Professional Assistant provides high‑level administrative and organisational support to the Geotechnical Division Manager at Geotech Drilling. Working in a fast‑paced, project‑driven environment, the role ensures smooth coordination of daily operations, project documentation and communications across the division.

Key responsibilities

• Manage the manager’s calendar, schedule meetings and coordinate travel arrangements.
• Track divisional projects, action items and deadlines to ensure timely completion.
• Prepare, review and maintain correspondence, reports, project documentation and presentations.
• Assist with project setup, documentation control and administrative support throughout the project lifecycle.
• Facilitate communication between field crews, project managers, clients, subcontractors and internal departments.
• Organise and maintain digital and physical filing systems for easy access to records.
• Support the preparation of proposals, contracts, project reports and client deliverables.
• Arrange meetings, prepare agendas, record minutes and follow up on action items.
• Provide general office support such as filing, photocopying, scanning, ordering supplies and maintaining office organisation.

Required profile

• Strong attention to detail and excellent organisational abilities.
• Ability to manage multiple priorities in a dynamic environment.
• Effective communication skills for liaising with internal teams, clients and subcontractors.
• Proactive and reliable approach to administrative support.

Required skills