Permanent School Office Assistant – Elementary

About the role

The School Office Assistant provides essential administrative and secretarial support to ensure a safe and positive learning environment for students, staff, and visitors in an elementary school setting.

Key responsibilities

• Prepare, type, and file correspondence, reports, and official documents.
• Maintain student and staff records, attendance logs, and medication administration files.
• Answer and direct enquiries in line with board and school policies.
• Operate office equipment such as photocopiers, fax machines, public address systems, and multi‑line phones.
• Assist with scheduling, student registration, kindergarten activities, and OSR maintenance.

Required profile

• Two‑year college diploma or equivalent secretarial training.
• Up to five years of relevant secretarial experience in a school or similar environment.
• Strong time‑management, organizational, and interpersonal skills.
• Ability to work independently and collaboratively within an inter‑departmental team.
• Knowledge of school policies on attendance, safe arrival, and medication administration.
• First Aid certification is an asset.

Required skills

• Proficiency with Microsoft Word, email systems, spreadsheet and database applications.
• Experience using accounting software.
• Familiarity with SDS, PowerSchool, and e‑Funds.
• Competence with office equipment (photocopier, facsimile, PA system, multi‑line phone).
• Keyboarding and general computer skills.

What we offer

• Accessibility accommodations throughout the recruitment process.
• Equal‑opportunity employment within a supportive school community.