Office Coordinator (Bilingual) – Montreal

About the role

Join the dynamic team at PAA Advisory as an Office Coordinator in downtown Montreal. This full‑time, one‑year fixed‑term position supports the smooth operation of the office and provides valuable experience in a fast‑paced professional environment.

Key responsibilities

• Maintain accurate financial records for office expenses and assist the billing team.
• Organise meetings, corporate events, conference‑room bookings and overall office space coordination.
• Support the leadership team with staff management, recruitment processes and the Managing Partner’s schedule.
• Serve as the first point of contact for visitors, deliveries and mail handling.
• Manage relationships with service providers, building management and external vendors.
• Oversee office supplies, equipment and furniture to ensure adequate stock.
• Update data in Excel and other administrative software; prepare meeting notes for bi‑monthly administration meetings.
• Ensure common areas and meeting rooms are clean, tidy and well stocked.
• Continuously assess and improve administrative processes.

Required profile

• Bachelor’s degree or professional training in office administration, business management or a related field.
• Minimum 2 years of experience in an administrative role such as office assistant, receptionist or secretary.
• Excellent communication in both French and English, written and spoken.
• Strong attention to detail, reliability and punctuality.
• Proactive, independent problem‑solver with solid organizational skills.

Required skills

• Proficiency with Microsoft Office 365.
• Advanced Excel skills.
• Comfortable using Windows operating systems.
• Graphic‑design experience with Canva (asset).

What we offer

• Competitive total compensation with a salary range based on experience.
• Group insurance plan and employee assistance program.
• Work‑life balance measures and professional development opportunities.