Office Assistant

About the role

Urbanwindows is looking for a reliable and organized Office Assistant to keep the daily office running smoothly. The role is on‑site and ideal for someone who enjoys a fast‑paced environment and can juggle multiple administrative tasks while supporting staff and visitors.

Key responsibilities

• Manage daily office communications, including phone calls, emails, and correspondence.
• Organise, maintain, and update office records, files, and documentation.
• Schedule appointments, meetings, and calendar activities for staff.
• Provide clerical and administrative support to management and colleagues.
• Welcome clients and visitors professionally.
• Maintain office equipment such as printers and ensure proper functionality.
• Monitor and order office and kitchen supplies as needed.
• Prepare tea, coffee, and refreshments for staff and guests.
• Set up meeting spaces and assist with hospitality during meetings and client visits.
• Help keep the office, kitchen, and common areas clean and well‑organised.
• Use Canva templates for simple office materials like flyers, social posts, or presentations (no advanced design required).

Required profile

• Strong phone etiquette and clear, professional communication.
• Experience in administrative assistance and general clerical duties.
• Proficiency in using and maintaining common office equipment.
• Excellent organisational skills, attention to detail, and ability to multitask.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Basic knowledge of Canva for template‑based tasks.
• Previous experience in office administration or customer service is a plus.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Canva (basic)