Administrative Assistant – Procurement & Office Operations

About the role

The Department Admin Assistant (Procurement) will support SHEIN’s office and procurement functions, ensuring smooth administrative processes and efficient supply management. This role works closely with the management team and various internal and external stakeholders.

Key responsibilities

• Coordinate office administrative procedures and contribute to process improvements.
• Manage warehouse and office supplies, including planning, ordering, usage analysis, and inventory audits.
• Handle general inquiries, verify service provider invoices, and maintain accurate records.
• Assemble data, prepare periodic and special reports, and maintain dashboards and KPI trackers.
• Support work‑priority setting, delegate tasks to support staff, and monitor deadline compliance.
• Assist with policy administration related to records release and privacy legislation.
• Plan and coordinate office services such as accommodation, relocations, equipment, disposal of assets, parking, maintenance, and security.
• Conduct budgeting analyses, support contract and project planning, and oversee budgetary controls.
• Provide administrative support to the management team, including scheduling, meeting organization, and report preparation.
• Assist in organizing team‑building events, holiday activities, and other cultural initiatives.
• Act as a point of contact for internal and external stakeholders, facilitating resource coordination.

Required profile

• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication skills for internal and external interactions.
• Proactive attitude and willingness to support various administrative functions.

Required skills