Human Resources Assistant (Montreal & USA)

About the role

Framestore, an Oscar‑winning creative studio, is seeking a Human Resources Assistant to support its Montreal and U.S. locations. The role combines data‑driven HR administration with employee‑focused services, ensuring smooth onboarding, accurate reporting, and timely communications across borders.

Key responsibilities

• Enter, update, and validate employee data in HRIS, manage group insurance and virtual clinic subscriptions.
• Coordinate onboarding for new hires, including contract preparation and document collection.
• Produce monthly and quarterly HR reports, audit employee information, benefits enrollment, immigration data, and headcount.
• Handle HR communications for statutory holidays, confirmation letters, and external verification requests.
• Support ad‑hoc analytics such as French class utilization and onboarding experience metrics.
• Assist U.S. teams by sending OT timesheets, managing staff appraisal cycles for LA and NY offices, and maintaining review schedules in Tableau.
• Administer anti‑harassment training platforms and other HR data‑entry tasks as needed.

Required profile

• Bilingual in spoken and written French and English.
• Previous HR or administrative experience (asset).
• Strong ethics, confidentiality, and attention to detail.
• Proactive, able to work autonomously and deliver high‑quality customer service.
• Familiarity with Microsoft Office; Google Suite is a plus.
• Relevant studies in human resources, industrial relations, or related fields.
• Experience with an HRIS (e.g., HiBob) is advantageous.

Required skills

• HRIS (HiBob) usage
• Tableau for data collection and reporting
• Microsoft Office suite
• Google Workspace (Suite)

What we offer

• 12‑month fixed‑term contract with possible extension
• Full‑time schedule (40 hours/week, Monday‑Friday)
• Group‑insurance after three months and immediate access to employee assistance, mental‑health, and tele‑medicine programs
• Hybrid work model with two days per week in the Montreal office
• Accessible, inclusive workplace with universal access facilities