Human Resource Administrative Assistant

About the role

We are seeking an experienced Human Resource Administrative Assistant to support a five‑person HR team at a well‑established Toronto law firm. The role is permanent, full‑time and focuses on ensuring smooth HR operations in a fast‑paced legal environment.

Key responsibilities

• Maintain and update employee records and files.
• Schedule and coordinate interviews, onboarding sessions, and internal meetings.
• Answer and direct incoming calls and emails.
• Prepare and distribute HR documents such as offer letters and employment contracts.
• Support onboarding and off‑boarding processes.
• Conduct research and compile data for HR projects and reporting.
• Collaborate with other departments to align HR processes with firm policies.
• Handle confidential information with professionalism and discretion.
• Stay current with Ontario employment legislation and HR compliance requirements.

Required profile

• Bachelor’s degree in Human Resources or a related field.
• Minimum 10 years of experience in an HR administrative role.
• Strong organizational skills and ability to manage a high‑volume workload.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy under deadline pressure.
• Demonstrated ability to handle sensitive information with discretion.

Required skills

• Proficiency in Microsoft Office.
• Experience with HRIS software.
• Strong knowledge of Ontario HR laws and employment regulations.