Executive Assistant – Senior Leadership Support

About the role

Our downtown client is seeking an experienced Executive Assistant to support the senior leadership team at their corporate headquarters. This full‑time, on‑site position combines high‑level executive support with facilities and office administration to ensure smooth daily operations.

Key responsibilities

• Provide proactive administrative assistance to the senior leadership team, managing complex calendars, meeting logistics, and travel arrangements.
• Prepare and coordinate materials for executive meetings, board sessions, and leadership workshops, including agendas, presentations, and briefing documents.
• Serve as the primary point of contact for the executive suite, handling correspondence, expense tracking, and special projects.
• Oversee front‑desk operations and act as the welcoming face for visitors, vendors, and partners.
• Liaise with facilities vendors (HVAC, cleaning, security, etc.) and property management to maintain a safe, well‑equipped workplace.
• Manage office supplies, equipment, and technology resources to support staff productivity.
• Assist with office moves, renovations, space planning, and workstation configurations in partnership with operations leadership.
• Maintain confidentiality of sensitive information and ensure compliance with corporate policies.

Required profile

• Bachelor’s degree required; Business Administration or related field preferred.
• 5–8 years of progressive experience supporting senior executives.
• Strong organizational abilities and attention to detail in a fast‑paced environment.

Required skills

• Advanced proficiency with Microsoft Word
• Advanced proficiency with Microsoft Excel
• Advanced proficiency with Microsoft PowerPoint
• Advanced proficiency with Microsoft Outlook