Executive Assistant

About the role

We are looking for a highly organized Executive Assistant to support the Director of Engineering and Projects. This in‑office role in Pointe‑Claire, Montreal, provides high‑level administrative assistance, manages priorities, and ensures smooth execution of departmental initiatives.

Key responsibilities

• Manage the Director’s calendar, schedule meetings, and prioritize requests.
• Coordinate travel arrangements, expense reports, and logistics.
• Screen, prioritize, and respond to emails, calls, and inquiries professionally.
• Prepare meeting materials, dashboards, and reports for senior management.
• Track data for the Director’s KPIs and compile progress updates for the CEO.
• Maintain confidentiality and handle sensitive information with discretion.
• Maintain the Engineering department’s SharePoint hub and ensure documents are up‑to‑date.
• Leverage AI tools to capture meeting notes, summarize discussions, and track action items.
• Support special projects, departmental initiatives, and company‑wide events.

Required profile

• Experience supporting senior leaders, preferably in engineering, construction, or technical project environments.
• Strong organizational and time‑management abilities in a fast‑paced setting.
• Professional discretion and ability to handle confidential information.
• Excellent written and verbal English communication skills.

Required skills

• Proficiency in MS Office.
• Experience with Microsoft SharePoint.
• Comfort using AI tools for note‑taking and summarization.