Office Assistant

About the role

We are looking for a highly organized Office Assistant to support our Sales and Accounting teams in the Montreal office. This hybrid position involves both in‑office tasks and occasional remote work, ensuring smooth daily operations for a major global ocean carrier.

Key responsibilities

• Prepare export and import rate quotes, update service contracts, and manage rate filing for the Sales department.
• Track and file free‑time allowances and respond to general customer requests.
• Manage weekly collections for Demurrage/Detention (DD) charges, run and distribute DD reports, and follow up on billing and payment issues.
• Coordinate with other COSCO offices to maintain accurate account records.
• Act as backup for DD discount applications and process check payments.
• Provide general administrative support and serve as a backup for team members as needed.

Required profile

• Minimum college diploma; additional certification in Office Management is a plus.
• Some logistics experience is an asset.
• Professional demeanor with strong written and verbal communication.
• Excellent multitasking, time‑management, and attention to detail.

Required skills

• High proficiency in Microsoft Office, especially Word and Excel.
• Hands‑on experience with office equipment such as printers and fax machines.

What we offer

• Competitive salary ranging from $42,000 to $46,000 CAD per year.
• Comprehensive benefits package including dental, extended health, vision, and RRSP matching.
• Opportunity to work within a global shipping leader.