Executive Assistant

About the role

Join a well‑established private equity firm in downtown Toronto, supporting senior leadership as a trusted partner. You will ensure executives are backed by thoughtful planning, seamless coordination, and top‑notch organisational expertise in a fast‑paced, entrepreneurial environment.

Key responsibilities

• Manage complex executive calendars, balancing competing priorities and making independent scheduling decisions.
• Coordinate end‑to‑end business travel, including flights, accommodations, ground transportation and detailed itineraries.
• Prepare meeting agendas, briefing notes, presentation materials and follow‑up documentation with minimal direction.
• Process expense reports and benefits submissions accurately and within established timelines.
• Serve as a professional point of contact for internal and external stakeholders while maintaining the highest level of confidentiality.
• Provide personal administrative support such as appointments, reservations and special arrangements.
• Collaborate with the administrative team, covering vacations and absences, and remain available outside core hours when required.

Required profile

• 4+ years of experience as an Executive Assistant or senior administrative professional supporting multiple executives.
• Exceptional written and verbal communication skills.
• Strong judgment, problem‑solving abilities and confidence to navigate ambiguity.
• Proven ability to handle confidential and sensitive information with discretion.
• Excellent organisational and multitasking skills.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint (asset)

What we offer

• Competitive salary of $80,000‑$100,000 CAD per year.
• Opportunity to work alongside experienced senior leaders in a dynamic investment environment.
• Collaborative culture that values professionalism, accountability and teamwork.
• Exposure to a variety of executive priorities for ongoing learning and growth.
• Workplace that recognises initiative, values balance and encourages long‑term success.