Executive Assistant

About the role

We are seeking a dynamic, detail‑oriented Executive Assistant to support the Senior Director of the Entertainment & Media team, specifically for Flow Studio. This position goes beyond traditional administrative duties, acting as a strategic partner to keep leaders focused on high‑impact work.

Key responsibilities

• Manage calendar, schedule meetings, and coordinate travel arrangements.
• Track executive expenses, generate and submit expense reports on time.
• Prepare agendas, meeting materials, document minutes, track action items and follow up on deliverables.
• Plan and coordinate virtual and in‑person events, handling logistics, venues, catering and materials.
• Maintain email aliases, distribution lists, shared directories and permissions.
• Collaborate with other executive admins to schedule organization‑wide events.
• Serve as point of contact for departmental purchases, asset tracking and vendor management.
• Raise purchase orders, verify invoices and process payments using Supplier Central portal.

Required profile

• Bachelor’s degree.
• 3‑5 years of experience supporting senior executives in a fast‑paced, multinational environment.
• Exceptional time‑management, organizational and multitasking abilities.
• Ability to adapt to rapidly changing processes and work outside standard business hours.
• Strong written and verbal communication skills in English.
• Willingness to travel locally and internationally as needed.

Required skills

• Microsoft Office Suite.
• Mac OS and Windows operating systems.
• Slack.
• Microsoft Teams.
• Microsoft SharePoint.
• Proficiency with AI tools.