Executive Assistant

About the role

We are seeking a highly organized and proactive Executive Assistant to support senior executive leadership, including the Global SVP, Talent, and the CHRO, in Downtown Toronto. This high‑impact role operates in a fast‑paced, matrixed environment, ensuring seamless executive operations, communication flow, and cross‑functional coordination.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for senior executives, prioritising meetings and commitments.
• Act as gatekeeper for internal and external communications, handling inboxes and triaging requests.
• Coordinate domestic and international travel arrangements within tight timelines.
• Process and submit expenses accurately and promptly.
• Organise executive meetings, prepare agendas, take minutes and track actions.
• Lead coordination of internal and external events such as town halls, leadership meetings and team events.
• Prepare high‑quality presentations, reports and executive correspondence.
• Maintain HR signing authority records and manage system access permissions (Teams, shared drives, mailboxes, distribution lists).
• Support onboarding and off‑boarding processes within the HR function.
• Conduct compliance and access audits to ensure data integrity and security standards.
• Assist with HR Business Continuity planning, documentation updates and stakeholder coordination.
• Support communication tools, training and data collection for continuity initiatives.

Required profile

• 5+ years of experience as an Executive Assistant or senior administrative support, preferably in an HR environment.
• Experience supporting multiple senior leaders in a complex, matrixed organisation.
• Strong organisational skills with the ability to manage competing priorities in a fast‑paced setting.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism and sound judgement.
• Ability to work independently and anticipate executive needs proactively.
• Bilingualism in French and experience within HR or large corporate environments are assets.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel (advanced)
• Microsoft PowerPoint (advanced)
• Microsoft Teams

What we offer

• Base salary $80,000‑$90,000 CAD
• 8% annual bonus
• Three days on‑site in Downtown Toronto (hybrid work model)
• Three weeks of vacation
• Exposure to senior global leadership within a large enterprise HR function
• Opportunity to support strategic HR initiatives and business continuity planning
• High‑visibility role with strong potential for growth and development