Executive Assistant – Investment Legal Counsel Team

About the role

The Executive Assistant supports the Director and Senior Legal Counsel, Investments, by providing comprehensive administrative assistance to the Investment Legal Counsel team. Working with minimal supervision, the EA ensures smooth calendar management, communication flow, and logistical coordination.

Key responsibilities

• Manage a high‑volume, complex calendar for the legal counsel team, scheduling internal and external meetings.
• Prioritize and triage incoming mail, email, and phone calls, summarizing key issues for quick decision‑making.
• Prepare and distribute pre‑read materials, agendas, and presentations; upload files to SharePoint, OneDrive, and Teams.
• Coordinate international travel, conference logistics, and team events.
• Process monthly expense reports and invoices using the internal FSM system.
• Identify workflow inefficiencies and propose technology‑driven solutions.
• Collaborate with the department’s Executive Assistant and other coordinators to maintain seamless operations.

Required profile

• At least 5 years of administrative or executive support experience.
• Advanced proficiency with Microsoft PowerPoint, Word, Excel, Outlook, SharePoint, OneDrive, and Teams.
• Experience leveraging AI tools to improve productivity.
• Degree in a related field is an asset.
• Strong judgment, independent decision‑making, and excellent written communication.
• Highly detail‑oriented with superior planning and organizational skills.

Required skills

• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• SharePoint
• OneDrive
• Microsoft Teams
• AI productivity tools