Executive Assistant III

About the role

Thumbtack is seeking an Executive Assistant III to serve as a strategic business partner for senior leaders. In this AI‑forward environment, you will help shape modern executive operations by leveraging automation and AI tools to improve efficiency and impact.

Key responsibilities

• Act as a strategic thought partner to senior executives, managing priorities, optimizing workflows, and improving day‑to‑day operating effectiveness.
• Prioritize executive time, complex calendars, travel, meetings, and operating rhythms, exercising independent judgment on high‑significance matters.
• Own and lead high‑priority, confidential projects that require cross‑functional coordination, strong judgment, and independent execution.
• Build, manage, and improve systems, workflows, and AI‑enabled processes to increase efficiency, scalability, and executive productivity.
• Develop executive communications, presentations, briefing materials, and meeting content for leadership forums, planning cycles, and board‑related activities.
• Drive key deliverables, action items, and deadlines across leadership reviews and off‑site events.

Required profile

• Demonstrated ability to exercise a high degree of discretion and independent judgment on matters of significance.
• Proven experience managing complex priorities and leading high‑impact projects.
• Strong judgment and proactive problem‑solving skills in a fast‑moving environment.
• Excellent cross‑functional coordination and communication abilities.

Required skills

• Experience with AI‑enabled workflow automation tools.