Executive Assistant – HR & Operations Coordinator

About the role

We are seeking a highly organized Executive Assistant to support senior leadership and drive People & Culture initiatives within a professional services firm. The role blends operational coordination with HR administration, offering exposure to strategic projects and a collaborative workplace.

Key responsibilities

• Coordinate administrative activities that support leadership initiatives, operational priorities, and internal business processes.
• Manage meeting logistics, scheduling, material preparation, and follow‑up actions for leadership and operational meetings.
• Oversee document workflows, approvals, tracking, and cross‑departmental administrative projects.
• Support employee lifecycle administration, including off‑boarding, record maintenance, and HR documentation updates.
• Coordinate internal communications, annual HR processes, and People & Culture initiatives.
• Maintain organized electronic records ensuring accuracy and up‑to‑date documentation.

Required profile

• 2+ years of experience in administrative, operations support, HR coordination, or a professional services environment.
• Diploma or certificate in Business Administration or a related field preferred.
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities and deadlines in a fast‑paced setting.
• Excellent written and verbal communication skills.
• Professional handling of confidential information with discretion.

Required skills

• Proficiency with Microsoft Office.
• Experience using Adobe tools.
• Familiarity with document management systems.

What we offer

• A collaborative, supportive workplace that values teamwork and professional excellence.
• Exposure to senior leadership and meaningful operational initiatives.
• Continuous learning, professional growth, and employee wellbeing programs.
• Comprehensive health and wellness benefits, generous paid time off, and employee recognition initiatives.