Department Assistant

About the role

Huawei Canada is seeking a Department Assistant on a 12‑month contract to support the Quality & Operation Department. The role provides direct administrative assistance to the department director and managers, ensuring smooth daily operations.

Key responsibilities

• Prepare travel schedules, book arrangements and make reservations for senior management and employees.
• Coordinate logistics for meetings, seminars, workshops, special projects and social events.
• Take minutes, track meeting resolutions and manage basic system and document tasks for procurement projects.
• Process expense reports, pay invoices and perform other related administrative duties.
• Present a professional image to visitors, suppliers and other stakeholders, and handle occasional personal assistant tasks such as lunches and errands.

Required profile

• Post‑Secondary Diploma in Business Administration or a related discipline.
• Strong knowledge of office procedures, keen attention to detail and ability to multitask.
• Excellent English communication and organizational skills.
• Resourceful, flexible and able to contribute positively to a team environment.

Required skills

• Proficiency with Microsoft Outlook.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.