Office Manager & Consular Adviser (Hybrid, Vancouver)

About the role

This hybrid position is based in Vancouver and supports New Zealand Trade and Enterprise’s Canada operations and the New Zealand Consulate. You will keep the office running smoothly, manage consular services and handle day‑to‑day operational tasks.

Key responsibilities

• Oversee facilities, suppliers, health & safety, security, IT support and coordinate events and official visits.
• Manage the office’s financial administration including payroll, accounts payable, reconciliations, budgeting, reporting, expense management and audit compliance.
• Provide consular assistance to New Zealanders in Canada, handling enquiries, emergency responses and supporting official visits and election activities.
• Collaborate with external providers and NZTE finance and people teams to meet local obligations accurately and on time.

Required profile

• Proven experience in office management or business operations with a strong focus on finance and administration.
• Initiative, good judgement and genuine care for people, able to handle sensitive information and support individuals in distress.
• Adaptable working style, capable of managing multiple stakeholders across locations and time zones.