Coordinator, Protocol, Ceremonies & Events

About the role

The Coordinator, Protocol, Ceremonies & Events provides complex, confidential administrative support for UBC’s ceremonial and strategic campus events, including graduations, VIP recognitions and university‑wide special occasions. Working closely with the Senior Manager, Protocol, Ceremonies & Events and a wide range of campus partners, the role ensures events are planned, booked and executed smoothly while maintaining high standards of service and compliance.

Key responsibilities

• Manage the non‑academic space booking system, reviewing requests, approving events and resolving issues.
• Consult on ad‑hoc academic space bookings to maximise campus availability.
• Provide end‑to‑end support for ceremonial events such as spring graduations and high‑profile recognitions.
• Collaborate with University Relations, Campus Operations, Risk Management and other stakeholders to coordinate logistics, safety and communication.
• Develop and improve resources, guidelines and processes related to event planning and space utilisation.
• Serve as the first point of contact for staff, students and faculty seeking space or event assistance.

Required profile

• Exceptional organisational and communication abilities.
• Proven capacity to manage multiple urgent tasks and priorities.
• Experience coordinating events in a large, complex institution.
• Strong customer‑service orientation and attention to policies and guidelines.
• Ability to work both independently and collaboratively under supervision.

Required skills

What we offer

• Competitive salary range of $4,695 – $5,385 CAD per month.
• Benefits and a supportive, inclusive workplace.
• Opportunities to contribute to high‑visibility university events.