Administrative Secretary – Community Health Services

About the role

The Administrative Secretary provides comprehensive administrative support to managers within the community health area of the Winnipeg Regional Health Authority. This full‑time, on‑site role ensures smooth daily operations, from payroll assistance to facility coordination, while fostering a respectful workplace.

Key responsibilities

• Provide time‑keeping and payroll support for managers.
• Assist with human‑resource functions and employee documentation.
• Prepare purchase orders, verify deliveries, and resolve supply discrepancies.
• Code invoices and expense claims accurately.
• Coordinate routine facility operations such as parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, and security.
• Manage workload distribution within the administrative support team.
• Perform a variety of general office duties and support the site’s administrative needs.
• Contribute to a respectful work environment and provide coverage for team members as needed.

Required profile

• Minimum five years of progressively responsible secretarial experience.
• Complete high‑school education meeting Manitoba standards.
• Successful completion of a formal post‑secondary administrative assistant program (or equivalent combination of education and experience).
• Strong written and verbal English communication skills.
• Ability to prioritize a large workload, maintain confidentiality, and work effectively under pressure.

Required skills

• SAP (experience considered an asset).