Administrative Assistant to Associate Dean and Directors (Equity, Innovation, Graduate Studies)

About the role

This full‑time position provides senior administrative coordination within the Dean’s Office of the Faculty of Arts at UBC. The assistant supports the Associate Dean, Equity, the Director of Innovation and Business Development, and the Director of Graduate and Postdoctoral Studies, ensuring smooth operation of their administrative processes.

Key responsibilities

• Coordinate and oversee administrative workflows for the Associate Dean, Equity and the two Directors.
• Support the Strategic Plan Implementation Phase and the Peer Review of Teaching by tracking, recording, and reporting progress.
• Maintain and organise administrative systems, manage special projects, and prepare data collections, analyses, and presentations.
• Interact regularly with other associate and assistant deans, faculty service centres, department heads, directors, chairs, and university staff and students.

Required profile

• Thorough knowledge of office routines, university policies and procedures.
• Experience in data collection, analysis and presentation within an academic environment.
• Strong organisational skills and ability to manage multiple priorities.

Required skills

What we offer

• Competitive monthly salary range of $4,594 – $4,827 CAD.
• Union‑protected employment (CUPE 2950).
• Opportunity to contribute to equity, innovation, and graduate studies initiatives at a leading research university.