Administrative Assistant / Receptionist

About the role

Maple Reinders is looking for an experienced Administrative Assistant / Receptionist to join its Burnaby office. Reporting to the Director of Operations, you will ensure smooth office and project operations, handling a mix of administrative, coordination and front‑desk duties in a construction environment.

Key responsibilities

• Support the Director of Operations with travel planning, calendar management, expense processing and general administrative tasks.
• Assist project teams with filing, document assembly, record keeping and taking meeting minutes.
• Organise meetings, office events, social gatherings and regular coordination sessions.
• Maintain office supplies, lunchroom provisions, telephones, printers and copiers.
• Lead onboarding processes and support regional HR with staffing changes.
• Manage on‑site and off‑site storage, document archives and office lease liaison.
• Coordinate the local vehicle fleet, including insurance, maintenance compliance and scheduling.
• Answer incoming calls, greet visitors professionally and handle mail and courier services.

Required profile

• Minimum 5 years of office experience or 3 years in the construction industry.
• Highly detail‑oriented with the ability to work independently and as part of a team.
• Excellent organisational and time‑management skills.
• Valid driver’s licence.

Required skills

• Proficiency with MS Office (Word, Excel, Outlook) and Windows‑based applications.