Administrative Assistant Project Coordinator

About the role

We are looking for a proactive, detail‑oriented Administrative Assistant Project Coordinator to join our Program Management Operations team. In this support role you will assist global program teams throughout product design and development, ensuring smooth administrative and logistical processes.

Key responsibilities

• Manage project meeting calendars, planning, and logistics using MS Office and Smartsheet.
• Own and maintain program templates and facilitate staff meetings.
• Handle program materials worldwide – ordering, receiving, storing, and distribution.
• Create Purchasing Card orders, verify data accuracy, and follow up on invoices.
• Respond to global program inquiries and support cross‑functional teams.
• Identify improvement opportunities and implement process enhancements.

Required profile

• Bachelor’s degree.
• 2+ years of experience in an administrative or project coordination role (up to 5‑6 years).
• Strong communication, time‑management, and organizational abilities.
• Ability to work independently in a dynamic environment.

Required skills

• Microsoft Office suite (Outlook, Word, PowerPoint, Excel, Teams).
• Smartsheet.
• Confluence.
• SharePoint.
• Power BI.
• Basic knowledge of Planisware (a plus).

What we offer

• Hourly compensation ranging from $19 to $20.
• Comprehensive total‑rewards package in line with applicable laws.
• Opportunities to contribute to global program initiatives.