Administrative Assistant – Marketing (Hybrid)

About the role

Fidelity is seeking a proactive Administrative Assistant to support its Marketing team in a hybrid work environment. This full‑time, permanent position is based at 483 Bay Street, Toronto, with a planned move to the new Mississauga office in late 2026. Canadian work authorization is required.

Key responsibilities

• Provide executive and administrative support to senior Marketing leaders, including calendar management and meeting coordination.
• Arrange travel itineraries, handle itinerary changes, and troubleshoot issues as needed.
• Prepare and submit accurate expense reports and manage purchase orders, invoicing, and procurement documentation.
• Coordinate meeting logistics such as room bookings, Zoom setup, agendas, and materials.
• Act as the central point of contact for administrative requests, liaising with internal partners and external vendors.

Required profile

• Highly organized, proactive, and service‑oriented.
• Comfortable working with senior leaders, internal teams, and external vendors.
• Ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Zoom (meeting setup and management).

What we offer

• Dynamic hybrid working arrangement.
• Opportunities for growth within a diverse and inclusive company.
• Competitive benefits and a supportive team environment.