Administrative Assistant

About the role

As an Administrative Assistant you will provide secretarial and administrative support to a director, managers and the wider unit. You will help coordinate, plan and prioritize management activities while interacting with various stakeholders such as IT and Legal.

Key responsibilities

• Draft, revise, update and format documents for multiple departments.
• Perform internal administrative tasks including sales tracking, dashboards, expense reports, inventory management and performance reviews.
• Manage the superior’s agenda, mail, emails and phone calls.
• Coordinate preparation of deliverables for decision‑making bodies and plan/attend management committee meetings.
• Draft reports and minutes and follow up on action items.
• Handle the unit’s budget process, prepare budgets and explain variances.
• Coordinate and troubleshoot IT requests from users.

Required profile

• Minimum two years of relevant office administration experience (or equivalent combination of qualifications and experience).
• Expert proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Teams).
• Excellent oral and written English communication skills.
• Action‑oriented, collaborative, customer‑focused and adaptable.
• Commitment to equity, diversity, inclusion and accessibility.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams

What we offer

• Competitive salary and annual bonus (CAD 56,501 – 77,690 per year for Toronto suburbs).
• Four weeks of flexible vacation starting in the first year.
• Defined benefit pension plan.
• Group insurance including telemedicine.
• Reimbursement of health and wellness expenses and telework equipment (subject to eligibility).