Administrative Assistant

About the role

We are looking for a proactive Administrative Assistant to support the daily operations of a public library. The role involves handling communications, managing office supplies, and providing front‑desk service to visitors.

Key responsibilities

• Answer telephone calls, relay messages and respond to electronic enquiries.
• Greet visitors, direct them to appropriate contacts or service areas.
• Order and maintain inventory of office supplies.
• Sort and distribute mail, record and balance daily transactions.
• Book facilities for staff and maintain filing systems.
• Perform clerical duties such as faxing, photocopying and filing.
• Deliver messages, reports and requisitions between departments.

Required profile

• Secondary school graduation certificate (high school).
• 1 to less than 2 years of relevant experience.
• Ability to multitask, stay organized and work well in a team.
• Client‑focused attitude, punctual and energetic.

Required skills

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Basic accounting software

What we offer

• Health, dental and disability benefits.
• Life insurance and long‑term care coverage.
• Registered Retirement Savings Plan (RRSP).
• Paid learning/training and paid time off.
• Travel insurance and wellness program.