Administrative & Operations Assistant

About the role

We are seeking a dependable and personable Administrative & Operations Assistant to join our Calgary, AB office on a full‑time basis. This front‑office role is ideal for someone who enjoys working in a collaborative environment and takes pride in providing excellent customer service while supporting the day‑to‑day administrative and operational needs of the office.

Key responsibilities

• Maintain a professional front‑office environment, answer phones, manage mail and coordinate meeting rooms.
• Order and replenish office and kitchen supplies, support equipment maintenance and process invoices through Concur.
• Prepare weekly sales and inventory summaries and assist the sales team with printing and administrative requests.
• Support warehouse operations including shipping, receiving, pallet preparation, packaging and local deliveries.
• Keep the kitchen and common areas clean, run the dishwasher and ensure boardrooms are presentation‑ready.

Required profile

• Previous experience in a receptionist, administrative assistant or office support role is preferred.
• Strong organizational, multitasking and communication abilities with attention to detail.
• Ability to work independently and as part of a team in a fast‑paced environment.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Concur expense‑management system