Administrative Assistant

About the role

Prominent Homes Ltd. is seeking a proactive Administrative Assistant to support daily office operations in its Calgary office. You will act as the first point of contact for clients, ensuring timely responses and supporting post‑sale client interactions. The role involves coordinating information flow, handling communications, and providing excellent service to staff and clients.

Key responsibilities

• Coordinate internal information flow and direct staff as needed.
• Manage mail, schedule appointments, and handle telephone and electronic enquiries.
• Prepare, type, and proofread correspondence, reports, and other documents.
• Compile data, statistics and other information for reporting purposes.
• Maintain digital databases, perform data entry, and oversee inventory of office supplies.
• Arrange travel itineraries, make reservations, and greet visitors.
• Respond to employee questions and complaints, providing customer service.
• Maintain and manage the digital filing system.

Required profile

• 1‑2 years of administrative experience.
• High school diploma or equivalent.
• Strong organizational and communication abilities.
• Ability to evaluate daily operations and suggest improvements.
• Proficiency in using standard office equipment and software.