Administrative Assistant – Talent Acquisition Operations (Remote)

About the role

We are seeking a detail‑oriented Administrative Assistant to support Talent Acquisition Operations for a fully remote team across Canada. You will play a key part in managing offer creation, candidate coordination, and post‑acceptance processes, ensuring a smooth hiring experience.

Key responsibilities

• Draft and assemble offer letters and summaries using provided inputs.
• Coordinate DocuSign offer packets, verify envelope accuracy, and upload signed documents into Workday.
• Maintain offer acceptance trackers and keep hiring records up to date.
• Support offer extensions, testing, and post‑acceptance activities.
• Communicate workflow updates to recruiters, HR partners, and other stakeholders.
• Share country‑specific offer templates and onboarding documentation.
• Identify and implement process improvements for documentation and workflow efficiency.

Required profile

• Minimum 2 years of experience supporting recruiting, talent acquisition, or HR operations.
• Proven ability to manage multiple priorities in a fast‑paced, process‑driven environment.
• Strong written and verbal communication skills with a professional tone.
• Excellent attention to detail and organizational abilities.

Required skills

• DocuSign
• Workday
• HR systems
• Customer Relationship Management (CRM) platforms
• Scheduling platforms
• AI‑enabled tools and modern workplace technologies

What we offer

• Competitive hourly rate of CAD 20.
• 100% remote work arrangement.
• Opportunity to work with a global IT staffing firm focused on innovation and diversity.