Front Desk Receptionist – Calgary

About the role

The Receptionist is the first point of contact for visitors and callers at Vista Projects, ensuring a welcoming atmosphere and smooth administrative flow. This onsite role supports the Facilities and Human Resources teams while upholding security and safety protocols.

Key responsibilities

• Greet visitors warmly, direct them appropriately, and maintain a tidy reception area.
• Manage incoming calls and emails with professional communication.
• Assist with scheduling appointments, calendar management, and meeting‑room bookings.
• Coordinate with Facilities to report maintenance issues and support common‑area upkeep.
• Monitor and replenish front‑desk supplies.
• Provide logistical support for company meetings and small events.
• Follow visitor sign‑in procedures and emergency safety guidelines.
• Perform other administrative duties as required.

Required profile

• Excellent verbal and written communication abilities.
• Friendly, professional demeanor with strong customer‑service orientation.
• Highly organized with the ability to manage multiple tasks.
• Reliable attendance and punctuality.

Required skills

• Familiarity with standard office equipment.
• Basic software applications proficiency.