Project Administrative Assistant (Construction)

About the role

The Project Administrative Assistant supports the construction project team by handling administrative tasks, coordinating procedures, and ensuring all project documents are compliant. You will work closely with project managers, subcontractors, and head‑office departments to keep projects on schedule and deliver quality work.

Key responsibilities

• Coordinate administrative functions across multiple construction projects, manage meeting logistics and take actionable minutes.
• Maintain project directories, filing systems (SharePoint) and document control using Procore, Bluebeam and Docusign.
• Assist in preparation, issuance and tracking of subcontracts, purchase orders and trade compliance documentation.
• Enter and maintain financial data, support monthly billing cycles and resolve invoice discrepancies.
• Prepare monthly client reports, compile project data and support project closeout activities.

Required profile

• Diploma in Administration or a related field.
• Minimum 3 years of experience in a similar role, preferably in construction.
• Strong understanding of accounting functions and ability to work under tight deadlines.
• Organized, meticulous and able to manage scheduling across multiple projects.

Required skills

• Microsoft Office suite.
• Procore.
• Bluebeam.
• Docusign.
• Premier.
• Textura.

What we offer

• Group Insurance Plan with multiple options.
• Telemedicine access 24/7.
• Employee Assistance Program and professional development.
• Maternity Leave Top‑Up and mentorship program.
• Free parking, coffee, tea, snacks and catered lunches.