Front Desk & Office Assistant

About the role

The Front Desk & Office Assistant supports the daily operations of Urbacon’s office by managing reception, handling visitor and call flow, and providing administrative assistance. This is a front‑facing, on‑site position ideal for an organized, dependable individual who thrives in a fast‑paced environment.

Key responsibilities

• Greet visitors, clients and employees, manage sign‑in procedures and ensure safety compliance.
• Answer, screen and direct incoming calls.
• Maintain a clean, professional reception area and coordinate meeting‑room bookings.
• Support Executive Assistants and Project Administrators with meeting set‑up, catering and logistics.
• Order and replenish office snacks, beverages and pantry supplies; operate kitchen equipment.
• Assist in planning and executing internal events such as parties, picnics and corporate gatherings.
• Perform general administrative duties including filing, data entry, document management and distribution of corporate correspondence.
• Provide backup coverage for Office Services Coordinator and lunch coverage as needed.

Required profile

• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication abilities.
• Comfortable working in a high‑traffic, fast‑moving office environment.
• Reliable and able to multitask across varied responsibilities.

Required skills

• Data entry
• Document management