Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support senior leaders in the Industrial Development and Construction division of a well‑established real‑estate development organization in Burnaby. This high‑impact position requires meticulous coordination of calendars, communications, travel, and key initiatives in a fast‑paced environment.

Key responsibilities

• Manage complex, high‑volume calendars for senior executives, aligning meetings, priorities, and deadlines.
• Prepare briefing materials, presentations, and logistics for internal and external engagements.
• Coordinate end‑to‑end travel arrangements, create detailed itineraries, and handle real‑time adjustments.
• Oversee event planning, including annual events, vendor coordination, and sponsorship tracking.
• Process expense reports accurately and support special projects with discretion.

Required profile

• Minimum 3 years of experience as an Executive Assistant, Office Manager, or senior administrative professional.
• Post‑secondary education considered an asset.
• Proven ability to support multiple senior stakeholders in a fast‑moving setting.
• High level of professionalism, discretion, and confidentiality.
• Proactive, solutions‑oriented mindset with the ability to work independently.

Required skills

• Advanced proficiency in Microsoft Office Suite.
• Strong skills in Outlook and Teams.
• Experience using CRM systems.