Administrative Support Assistant – Vancouver

About the role

Join WSP’s Vancouver office as an Administrative Support Assistant and play a pivotal role in keeping the team organized, connected, and ready to deliver high‑impact environmental and infrastructure projects. You will be the go‑to person for daily office operations, ensuring a welcoming and productive environment for employees and visitors.

Key responsibilities

• Support smooth daily operations of the Vancouver office, maintaining an organized workplace.
• Coordinate meetings, training sessions, and events, preparing materials, logistics, and presentations.
• Serve as primary contact for internal teams, responding to inquiries with clarity and solutions.
• Maintain digital and physical information systems, including SharePoint updates, file organization, data entry, and document retrieval.
• Assist with onboarding activities for new hires in the Earth & Environment business line.
• Troubleshoot basic office and meeting‑room technology issues and liaise with IT as needed.
• Manage supplies, PPE, business cards, catering, and other operational needs.
• Coordinate travel arrangements and expense submissions, ensuring compliance with corporate processes.
• Collaborate with Business Support colleagues across BC and Yukon on shared projects and continuous‑improvement initiatives.

Required profile

• 2+ years of administrative or coordination experience, preferably in professional services or technical consulting.
• Strong organizational skills with the ability to prioritize tasks and keep stakeholders informed.
• Curious, initiative‑driven mindset that seeks solutions and supports continuous improvement.
• Warm, collaborative attitude that contributes to a positive workplace culture.
• Adaptable, professional, and considerate when working with colleagues, clients, and partners.
• Post‑secondary education in administration or a related field is an asset.
• Valid driver’s licence is an asset.

Required skills

• Proficiency with Office 365 tools: Outlook, Teams, Word, Excel, OneDrive, SharePoint.