Administrative Secretary – Community Health Services

About the role

The Winnipeg Regional Health Authority is seeking an Administrative Secretary to support managers within its community health services. This full‑time, on‑site role involves a mix of clerical, payroll, HR, and facility coordination tasks in a fast‑paced health‑care environment.

Key responsibilities

• Provide time‑keeping and payroll assistance for managers.
• Support human‑resource functions, including onboarding and documentation.
• Prepare purchase orders, verify deliveries, and resolve supply discrepancies.
• Code invoices and expense claims accurately.
• Coordinate routine facility operations such as parking, site orientations, equipment access, repairs, housekeeping, and security.
• Manage workload distribution within the administrative support team and provide coverage as needed.

Required profile

• Completed high school education meeting Manitoba standards.
• Successful completion of a formal post‑secondary administrative assistant program (or equivalent combination of education and experience).
• Minimum five years of progressively responsible secretarial experience.
• Experience in a health‑care office or with SAP is an asset.
• Ability to maintain confidentiality and work effectively under pressure.

Required skills

• Proficiency with SAP (preferred).
• Strong command of written and spoken English.
• Excellent meeting‑arrangement, minute‑taking, and agenda‑preparation abilities.
• Problem‑solving and prioritisation skills for handling a large workload.

What we offer

• Opportunity to grow a career within a large, integrated health‑care network.
• Supportive team environment that values respect and collaboration.
• Competitive salary range with benefits.