Administrative Secretary – Central Support Services

About the role

The Administrative Secretary provides essential clerical support to the Central Support Services (CSS) management team at Shared Health. Working in a fast‑paced health‑care environment, you will ensure smooth scheduling, documentation, and communication for the CSS managers.

Key responsibilities

• Process job postings, orientation registration, and related paperwork.
• Maintain employee profiles and unit information in the ESP staff‑scheduling system.
• Update daily schedule changes, generate staffing reports, and run ESP reports as needed.
• Coordinate appointment calendars for CSS managers and handle additional clerical duties.

Required profile

• Minimum two years of related clerical experience, preferably in health‑care.
• High school diploma meeting Manitoba standards and successful completion of a recognized secretarial training program.
• Typing speed of at least 50 wpm and a pass mark of 75 % on medical terminology.
• Preference for candidates with staff‑scheduling experience or knowledge of Indigenous languages and customs.

Required skills

• Proficiency with Microsoft Office suite – Excel, Word, Outlook.
• Knowledge of the Environment for Scheduling Personnel (ESP) or similar scheduling systems.
• Strong English oral and written communication.

What we offer

• Competitive salary range based on experience.
• Part‑time (0.60 FTE) permanent position with a supportive health‑care team.
• Opportunity to contribute to patient‑centered health services in Manitoba.