Administrative Assistant – Undergraduate Neuroscience Program

About the role

The University of British Columbia is seeking a part‑time Administrative Assistant to support the Director of the Undergraduate Program in Neuroscience. This senior‑level administrative position provides critical back‑office support, ensuring smooth operation of the program and high‑quality service to faculty, staff, and students.

Key responsibilities

• Manage the Director’s executive calendar, prioritize meeting requests, and coordinate appointments.
• Handle complex inquiries, draft correspondence, and act as the first point of contact for internal and external stakeholders.
• Organise reviews, committee activities, and administrative processes for the program.
• Plan and execute internal and external events, and support communications.
• Assist with human‑resources and appointment procedures, ensuring compliance with university policies.
• Liaise with multiple university offices including the Deans of Arts, Science, Medicine, Payroll, and Communications.

Required profile

• Demonstrated ability to work independently with minimal supervision.
• Strong attention to detail, accuracy, and timeliness in all tasks.
• Excellent judgment and professionalism when handling confidential information.
• Understanding of university policies, academic programs, and administrative procedures.

Required skills

What we offer

• Part‑time (50% FTE) position with a pro‑rated salary based on a full‑time range of $4,594‑$4,827 CAD per month.
• Opportunity to work in a vibrant academic environment supporting cutting‑edge neuroscience education.
• Professional development and exposure to a wide network of university stakeholders.