Administrative Assistant – Infrastructure Team

About the role

We are looking for a proactive Administrative Assistant to support the Infrastructure senior leadership team. The role involves managing schedules, communications and special projects while maintaining confidentiality and professionalism.

Key responsibilities

• Manage calendars, travel arrangements, meetings and correspondence for senior leaders.
• Act as gate‑keeper, prioritising requests and liaising with internal and external stakeholders.
• Prepare, proof and format presentations and emails using Microsoft Word and PowerPoint.
• Coordinate team meetings, events and special projects with attention to detail.
• Maintain organized records and files, and provide backup support for the Executive Assistant.
• Collaborate with the Executive Assistant team and handle ad‑hoc business requests.

Required profile

• Secondary education completed with at least 2 years of experience in an administrative assistant role.
• Strong interpersonal and communication skills, both verbal and written.
• Ability to multitask, work under pressure and adapt to changing priorities.
• Willingness to work flexible hours and be on call when needed.
• Availability to work primarily in Toronto with occasional presence in Oakville.

Required skills

• Microsoft Word
• Microsoft PowerPoint